Data Protection and Confidentiality

Although a great deal of the information the Council holds is of a general nature, there are many filing systems and classes of records that relate to individual people. The Data Protection Act 1998 (DPA) requires that information about an individual is kept confidential, unless that person has given permission for it to be disclosed. This scheme is not intended to provide access to personal information under the DPA.

Read the latest version of our Privacy Notice (DOCX, 21KB)



  • Where we hold information about you on computer or manual records you have a right to see it and check that it is accurate.
  • We will not normally give personal details about you to anyone else without your permission unless the law says we must.
  • Information given to us in confidence will normally only be processed for the purpose for which it was provided and disclosed only to those who need to know.
  • We may share information about you with organisations we work with to provide services to you or to detect or prevent crime or fraud.
  • We will give a councillor personal data about you if you ask us to or if he/she reasonably needs it to carry out his/her duties but the councillor must not use it for other purposes.
  • Any personal details you provide will be processed in accordance with your rights under the Data Protection Act 1998 Personal details  will be recorded on a Council system and where applicable submitted to our partners to provide the service you have requested.  You have a right to see and check any personal data which you provide. Information may be shared with organisations we work with to provide services to you.   We will process and safeguard your details in accordance with the Data Protection Act.


Access and Re-use Requests (Copyright)

The material listed in this Publication Scheme is copyright, unless stated otherwise. The supply of documents under FOI does not give the person or organisation who receives the information, an automatic right to re-use it. For example, by making multiple copies or publishing and issuing copies to the public. Such re-use is subject to permission being given, usually in the form of a copyright licence, by the copyright holder. In the case of corporate or intellectual copyright material, licences are available by application to the Council’s Head of Information Technology.

Please state if you wish to re-use the information after it has been disclosed. The Council will then consider whether to issue a re-use licence under PSI at the same time. Re-use licences can be applied for after release or in their own right. Licences are normally free providing the source of the information is acknowledged and you do not intend to use the information for commercial gain.

Under the fair dealing provisions of the Copyright, Designs and Patents Act 1988 (sections 29 and 30), copyright material may be re-used for the purposes of research for non-commercial purposes, private study, criticism, review and news reporting. See also The Copyright and Related Rights Regulations 2003.


Last Updated: 15 May 2018