Environmental Health privacy notice

Who we are and what we do

The Environmental Health Service includes the Food Safety and Health & Safety Enforcement functions together with Environmental Protection, Infectious Disease and a variety of Public Health functions. The team is responsible for protecting and improving the health of the population of Milton Keynes.

We collect personal data about you which may include your name, address, telephone number, email, together with other information you have given us in order to deal with enquires or to investigate a complaint.  This may also include information that we receive from third parties for example, Thames Valley Police, government departments or landlords.

Depending on what type of request we are dealing with we may require your national insurance number, work history and qualifications.  We may require medical information if we are investigating an accident, health incident, food poisoning or an infectious disease case.

This Environmental Health Privacy Notice works in conjunction with Milton Keynes Council’s Corporate Privacy Notice – for further information about this, please visit:

Milton Keynes Council Corporate Privacy Notice

Everything we do with information about our customers and their families has to comply with Data Protection Act and the General Data Protection Regulation (GDPR). To make a complaint please contact the Data Protection Officer using the details at the end of this notice.

Why the Council needs information about you

We need to use your personal data so we can contact you and provide a service to you.  We can also use your personal data under many different laws.  The main ones for the Council are the Local Government Acts and the Localism Act 2011, but there are many more.  You can see the laws Environmental Health work to in Appendix 1 below.

In many cases there is a law that says we must or we can process your data and that we can do so without your consent or permission, as we have a legal obligation to undertake this work.  Where we do not directly provide the service, we may need to pass your personal data onto a company or organisation that do.  These providers have to keep your details safe and secure, and use them only to provide the service.  This would be for issues like our pest control service.

What do we use your information for

Your personal information will be treated as confidential but it may be shared with other council services in order to ensure our records are accurate and up-to-date, and to carry out our functions.  We will only use your information in ways which are permitted by the General Data Protection Regulations and the current UK Data Protection law.

This authority has a duty to protect the public funds it administers and may use information held about you for all lawful purposes, including but not limited to the prevention and detection of crime including fraud and money laundering.

The Council may also use your information for the purpose of performing any of its statutory enforcement duties.  It will make any disclosures required by law and may also share your information with other bodies responsible for enforcement or detecting/preventing crime including fraud or auditing/administering public funds.  We will not disclose your personal information to third parties for marketing purposes.

How long we keep hold of information for

Your information will be kept safe and confidential and handled with care in accordance with the law. We will keep your information for as long as it is required by us or other regulatory bodies in order to comply with legal and regulatory requirements or for other operational reasons.  In most cases this will be a minimum of seven years.  The council will review dates for keeping personal data in the future and, if necessary, update this Privacy Notice.

What rights you have

You have a right to know what data we hold about you, request a copy of it in a reusable format, have any incorrect data updated, request that your information is deleted, or ask us to restrict who we share your data with.  Your requests will be considered but might not necessarily be granted if we have a legal obligation to share it.  If you are unhappy with any aspect of how your information has been collected and/or used, you can make a complaint to the Data Protection Officer.  You can also report concerns to the national regulator, the Information Commissioner’s Office. 

Data Protection Officer contact details

Email: data.protection@milton-keynes.gov.uk

Telephone: 01908 254900

Postal address: Data Protection, Milton Keynes Council, 1 Saxon Gate East, Central Milton Keynes MK9 3HS

Appendix 1 – relevant legislation

  • Animal Boarding Establishments Act 1963
  • Animal Health Act 1981
  • Animal Welfare Act 2006
  • Anti-social Behaviour, Crime & Policing Act 2014
  • Breeding of Dogs Act 1973 &1991
  • Breeding and Sale of Dogs (Welfare) Act 1999
  • Building Act 1984
  • Caravan Sites Act 1968
  • Caravan Sites and Control of Development Act 1960
  • Clean Air Act 1993
  • Clean Neighbourhoods and Environment Act 2005
  • Control of Dogs Order 1992
  • Control of Pollution Act 1974
  • Criminal Justice and Public Order Act 1994
  • Dangerous Dogs Act 1991
  • Dangerous Wild Animals 1970 and 1991
  • Environment Act 1995
  • Environmental Permitting (England and Wales) Regulations 2010
  • Environmental Protection Act 1990
  • Food and Environment Protection Act 1985
  • The Food Information Regulations 2014
  • Food Safety Act 1990
  • Food Safety and Hygiene (England) Regs 2013 (as amended)
  • Gambling Act 2005
  • Health Act 2006 (Part 1) and any regulations thereunder
  • Health and Safety at Work etc. Act 1974
  • Health Protection (Part 2A Orders) Regs 2010
  • Housing Act 1985
  • Housing Act 2004
  • Housing Grants Construction and Regeneration Act 1996
  • House to House Collections Act 1939
  • Hypnotism Act 1952
  • Licensing Act 2003
  • Local Drainage Act 1991
  • Local Government and Housing Act 1989
  • Local Government (Miscellaneous Provisions) Acts 1976 and 1982
  • Lotteries and Amusement Act 1976
  • Mobile Homes Act 2013
  • National Assistance Act 1948
  • Noise Act 1996
  • Noise and Statutory Nuisance Act 1993
  • Official Feeds Food Controls (England) Regs 2009
  • Performing Animals (Registration) Act 1925
  • Pet Animals Act 1951 as amended 1983
  • Police, Factories, etc. (Miscellaneous Provisions) Act 1916
  • Pollution Prevention and Control Act 1999
  • Prevention of Damage by Pests Act 1949
  • Protection of Animals (Amendment) Act 1988
  • Products of Animal Origin (Import and Export) Regs 1996 (as amended)
  • Products of Animal Origin (3rd Country imports) (England) (amendment) Regs 2010
  • Public Health Act 1936
  • Public Health Act 1961
  • Public Health (Control of Disease) Act 1984
  • Regulatory Enforcement and Sanctions Act 2008
  • Regulatory Reform (Housing Assistance) (England and Wales) Order 2002
  • Riding Establishments Act 1964 and 1970
  • Smoke Free regulations 2006
  • Scrap Metal Dealers Act 2013
  • Sunbeds (Regulation) Act 2010
  • Sunday Trading Act 1994
  • Trade in Animals and Related Products Regulations 2011
  • Vehicle (Crime) Act 2001
  • Water Industry Act 1991
  • Working Time Regulations 1998
  • Zoo Licensing Act 1981